Privacy Policy

1. Background and purpose of data processing 

The EA Project (“The EA Project”, “us”, “we”, or “our”, “The Circular Society Network”, “CSN”), is a legal entity located at 100 Griffin Close, London, NW10 1LP, United-Kingdom that specializes in and focuses on organizing / producing events, in-person or online.

In connection to our operations and to be able to provide and improve our Services and Events, we may collect and use your (“User”,“you”, or “your”) personal data. By using our Services and Events, you agree to the collection and use of that information in accordance with this policy. Please read this page carefully, for it informs you of our policies regarding how we collect, use and disclose personal data when you use The EA Project Services and Events and the rights you have associated with that data. 

​The EA Project processes Personal Data under this Privacy Policy and in accordance with applicable laws, including the General Data Protection Regulation (2016/679) (“GDPR“). At times, The EA Project platform may also be licensed to third parties and, in such cases, The EA Project may act as a processor or an independent controller together with those third parties.

2. Data controller’s contact details 

Name of the company: The EA Project Limited
Address: 100 Griffin Close, London, NW10 1LP, United-Kingdom

3. Definitions

The EA Project Services refer to The EA Project conference, online community, media as well as our website, including applicable features such as, but not limited to, online events. 

Events refers to physical or online events organized and/or produced by The EA Project and/or under The EA Project or The Circular Society Network brand and are part of The EA Project Services. 

Personal Data refers to data about a living individual who can be identified from that data and from other information that we possess or are likely to possess about that living individual. 

Usage Data refers to data collected automatically or generated by the use of the Services or Events including applicable infrastructure like websites. Usage Data includes Cookies, which are small text files sent from a website and stored on your computer or mobile device.

Data Controller refers to the natural or legal person who (either alone or jointly with other persons) determines the purposes for and the manner in which any personal information are, or are to be, processed. 

Data Processors (or Service Providers) refer to any natural or legal person who process the data on behalf of the

Data Controller in order, for example, to process the data more effectively.

Data Subject (or User) refers to any living individual who is using our Services and is the subject of Personal Data.

4. Type of data collected 

A. Personal Data 

We may collect Personal Data from our Users in different ways, including when the User registers to The EA Project Services or subscribes to our newsletter. 

Personal Data will be collected from the User as a part of the registration. The following Personal Data is necessary in order to be able to use The EA Project Services: 

We may also collect and process the following Personal Data in connection with your use of The EA Project Services: 

B. Usage Data

We and/or our authorized third-party service providers may automatically collect the following Usage Data when you visit or interact with The EA Project Services. This Usage Data may include information such as your computer’s IP address, browser type and version, the time and date of your visit to our Services, the time spent interacting with our Services, URL of the website you visited before and after visiting The EA Project Services; unique device identifiers and other diagnostic data.

C. Cookies

We use cookies and similar tracking technologies, such as beacons, tags and scripts, to collect and store certain information. This information is used to improve and analyse our Services to help us better serve and support our Users. For example, the information can be used to identify visitors to The EA Project Services and personalize the information we provide to our Users by remembering usernames, passwords and language preferences.

Users may choose to refuse cookies or to alert when a cookie is being sent. However, some parts of The EA Project Services may not function properly if use of cookies, in part or in whole, is refused. 

D. Web Analytics

The EA Project Services use Google Analytics and other web analytics services to track and report website traffic to help us improve our Services. Users can opt-out of Google Analytics by using the following browser add-on tool: Google Analytics opt-out add-on. 

5. Purposes of using the data 

We use the collected data for a variety of purposes:

If you are from the European Economic Area (EEA), our legal basis for collecting and using the personal information described in this Privacy Policy depends on the Personal Data we collect and the specific context in which we collect it. The EA Project may process your Personal Data because:

When possible, we use pseudonymized or non-personally identifiable data. 

7. Storage of data

We do not store your Personal Data longer than is legally permitted and necessary for the purposes set out in this Privacy Policy. We will retain and use your Personal Data to the extent necessary to comply with our legal obligations or legitimate interests such as handling of claims, bookkeeping, internal reporting and dispute resolution. We will also retain Usage Data for the purposes of analysis. Usage Data is generally retained for a shorter period of time, except when this data is used to better secure or otherwise improve our Services, or we are, in rare circumstances, obligated to retain this data for longer periods due to legal proceedings.

8. Transfer of data 

Your information, including Personal Data, may be transferred to and maintained on servers located outside of your governmental jurisdiction where the data protection laws may differ from those of your jurisdiction. The EA Project always takes necessary steps to ensure that Users’ personal data receives an adequate level of protection in the jurisdictions where it is stored and processed and in accordance with this Privacy Policy. No transfer of your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of your Personal Data and other personal information.

9. Disclosure of data and recipients

The EA Project only shares Personal Data within our organization for the purposes of this Privacy Policy, for example, with our employees responsible for marketing. We do not share Personal Data with third parties outside of our organization unless one of the following applies: 

10. Security of data

The EA Project uses commercially acceptable means to protect all Personal Data we collect and process. Since no method of data transmission or electronic storage is perfect, we cannot guarantee your Personal Data’s absolute security.

If a security breach that might have negative effects on the Users’ privacy would occur, despite the security measures, The EA Project will inform the affected parties as well as relevant authorities in accordance with the applicable data protection laws as soon as possible. 

11. The data subject’s rights under the General Data Protection Regulation (GDPR)

If you are a resident of the European Economic Area (EEA), you have certain data protection rights. 

For more information, please contact your local data protection authority in the European Economic Area (EEA). If you wish to be informed about what Personal Data we hold about you and/or if you want it to be removed from our systems, please contact us (see Data Controller’s contact details in section 2). The message should include the following information: full name, home address, email address and telephone number. We may ask you to verify your identity before responding to such requests. We also reserve the right to reject requests that are unreasonably repetitive, excessive or manifestly unfounded.

12. Automatic decision-making and profiling

We are not using the data for automatic decision-making or profiling.

13. Changes to the Privacy Policy

We may update our Privacy Policy from time to time. We will let you know via email and/or on our Services prior to the change becoming effective. Changes to this Privacy Policy are effective once they are posted. You are advised to review the Privacy Policy periodically for any changes. 

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