Terms & Conditions

Event participation

By registering for The EA Project virtual events or accessing any accompanying materials (the event and the materials being referred to as the “Program”) you agree to the following terms and conditions:

Your questions, conversation, comments, feedback and suggestions for improvements (“Feedback”) in connection with the Program will be considered non-confidential and non-proprietary to you. You grant The EA Project a non-exclusive, worldwide, royalty-free, irrevocable, sub-licensable, perpetual license to use and publish such Feedback and any recordings, films, and photography made of the Program (which may include your appearance, voice, and name) for any purpose, including but not limited to news, advertising and promotional purposes, in any and all media throughout the universe in perpetuity, without compensation to you. You understand that any photography, filming and recording of the Program will be done in reliance on your consent, which you give by attending. If you do not agree to the foregoing, please do not attend. 

You further understand and agree that you may not make, or authorize any third party to make, any reproduction of any kind, including photographs, audiotapes and videotapes, of the Program or the Feedback. All property rights in the material presented, including common law copyright, are expressly reserved by The EA Project.

You understand that the Program has been made available for general information only and is not medical, legal, or professional advice.

These terms and conditions do not limit the terms and conditions of the EA Project Terms of Service and general terms & conditions, which you accept when you register for an event. You represent and warrant that you have the authority to agree, and you hereby agree, to be fully bound by these terms and conditions.

The following information outlines the Attendee Registration terms and conditions for events organized by The EA Project Ltd, including payment and cancellation policies. 

  1. By registering for and/or attending the Event (as defined below), participants are bound by, and comply with, these Terms and Conditions. It is the individual’s responsibility to read and understand these Terms and Conditions. 
  2. For the purposes of these Terms and Conditions, the “Event” means any forum, plenary session, summit, networking session, discussion session, virtual event, awards dinner and/or presentation, outdoors event, the details of which are as confirmed in the registration process between the participant and The EA Project Ltd.
  3. In order to attend the event, participants must pay the relevant Registration fee in full – or have paid in full on their behalf – immediately upon confirmation or by the Event Date. Confirmation by The EA Project Ltd of registration for the Event forms a binding commitment for payment of the full relevant registration fee by the individual participant. 
  4. If an invoice is requested, payment will be required by no later than the Event Date. If payment is not received before then, The EA Project Ltd reserves the right to cancel the registration without notice. Payment may be made by credit card or bank transfer.
  5. Discount Policy. The EA Project Ltd does provide some official discounts from the prevailing standard published rates (as per the registration webpage). Only one discount type/code can ever be applied against published standard rates.  The EA Project Ltd reserves the right to reject any registrations where a double-discount is deemed to have been applied.
  6. Online/virtual events refunds are not available. Should you not be able to attend the single event you registered for, The EA Project Ltd will allow a substitute registrant.
  7. No refunds will be issued for an EA Project Event that is changed, cancelled or delayed through no fault of The EA Project Ltd, including but not limited to third party schedule changes or travel delays, fire, flood, labor disputes, natural disasters, acts of God, health-related emergencies, civil disorders, riots, insurrections, work stoppages, slowdowns or disputes, or other similar events. In these cases, attendees will not be entitled to any refund or to claim for any loss or damage.
  8. Tickets can be transferred to colleagues. A request to transfer a participant’s confirmed registration to a colleague should be made by giving written notice via email to contact@the-eaproject.com. The EA Project Ltd reserves the right to deny a request for such a substitution, but it will not unreasonably do so. 
  9. Photographs and/or filming will be taken at the Event, which may be used in post Event publicity and in future marketing materials. By completing registration, the participant consents to the official photographer and/or videographer taking such photographs and/or video, which may feature the participant, and the use of such photographs and/or video as described. If the participant does not want his/her photograph to be taken and/or does not want to be filmed, The EA Project Ltd must be notified prior to the Event.
  10. The views expressed by any speaker at the Event are representative of the speaker’s own opinions and cannot in any way be attributed to The EA Project Ltd. The EA Project Ltd disclaims any liability for views expressed by any speaker at the Event.
  11. The EA Project Ltd reserves the right to reject a ticket sale or refuse entry if it is deemed that the potential attendee would in some way be an inappropriate delegate, in which case a full refund will be given if a ticket has been purchased. In the event of inappropriate behavior by any individual in the view of The EA Project Ltd or the Event venue operator, they may be refused entry or asked to leave and excluded from the Event without refund or compensation.
  12. The details of the Event shown in any material supplied by The EA Project Ltd to the participant are correct at the time of printing/publishing, but the participant shall be responsible for checking with The EA Project Ltd that no alterations have been made.
  13. The Circular Society Network – matchmaking events: What happens if I’m not engaged or don’t honor my registration to an event To build this value around our matchmaking concept, we need to be able to guarantee a minimum rate of participation at our events. We don’t want to create another network where people can just take without giving back a minimum. This will not serve yourself, nor the community. We want to accelerate our transformation, no be slowed down. We value our members time and the speakers who take time to share their work with you. Therefore, we have established a system to monitor our members engagement and take action when needed:
    • 1 registration not honored: 1 warning
    • 2 registrations not honored: 1 yellow card
    • 3 registrations not honored: removal of your membership
    • If you listen to the speakers but do not participate to our networking sessions, your registration will also be considered not honored.
  14. Please also note that if you do not engage with our emails on a regular basis, or if you don’t take action to remove them from your spams and add us to  your contacts, our CRM will automatically remove you from our mailing list, even if you are a member. Please make sure you open them and they arrive in your focused mailbox. The EA Project is not responsible for the way members manage their communications and take advantage of their membership benefits. This is to protect our e-reputation and to avoid spamming you if you are not that interested. This will result in you not being informed about future opportunities and benefits related to your membership.
  15. Pitched Solutions or presentations promoted by The CSN members are submitted to approval by The EA Project and must be included in members plan.

Code of Conduct and additional Terms and Conditions

Membership of The EA Project (“EA”, “EAP”, “The Circular Society Network”, “CSN”, “we”, “our”, “us”), participation in the Circular Society Network (“the Network”), utilizing The EA Project services and using our website or other platforms with profiles, servers or channels developed to serve the community are subject to terms and conditions and a code of conduct as listed below: 

  • Membership and Community Network Code of Conduct
  • Terms of Website Use

The EA Project is committed to protecting and respecting your rights to privacy and data protection and to complying with the provisions of all applicable data protection legislation and regulations. You can view the privacy policy here. 

Membership and Community Network Code of Conduct

The EA Project and the Circular Society Network (“Network”) offer businesses with advice and support. All businesses who are Chamber members or who have registered with the Network must adhere to the Code of Conduct (Code). This is as follows:

  1. The EA Project and The CSN supports businesses in making connections and building relationships. This is not a ‘hard sales’ environment and all participants, whether paying members or part of the Network must embrace this principle.
  2. Individuals and businesses are encouraged to support each other. We embrace inclusivity and diversity and do not tolerate harassment or bullying in any way. CSN members, part of the Network, must comply with this ethos.
  3. Information and advice received by being a CSN member or part of the Network is not to be used by individuals and businesses within the CSN membership or the Network to the detriment of fellow businesses.
  4. To join the Community as a member or to be part of the Network, the company you represent must be registered. Therefore, The EA Project membership and the CSN Network are not open to non-registered businesses.
  5. The nature of your business must be legal and legitimate. Therefore, its activities must be in accordance with UK law and, if based outside of the UK, the laws of the country in which it is located.
  6. The Circular Society Network – matchmaking events: What happens if I’m not engaged or don’t honor my registration to an event. To build this value around our matchmaking concept, we need to be able to guarantee a minimum rate of participation at our events. We do not want to create another network where people can just take without giving back a minimum. This will not serve yourself, nor the community. We want to accelerate our transformation, no be slowed down. We value our members time and the speakers who take time to share their work with you. Therefore, we have established a system to monitor our members engagement and take action when needed:
    • 1 registration not honored: 1 warning
    • 2 registrations not honored: 1 yellow card
    • 3 registrations not honored: removal of your membership
    • If you listen to the speakers but do not participate to our networking sessions, your registration will also be considered not honored.
  7. Please also note that if you do not engage with our emails on a regular basis (open e.g), or if you don’t take action to remove them from your spams and add us to your contacts, our CRM will automatically remove you from our mailing list after several emails not opened, even if you are a member. Please make sure you open them and they arrive in your focused mailbox. The EA Project is not responsible for the way members manage their communications and take advantage of their membership benefits. This is to protect our e-reputation and to avoid spamming you if you are not that interested.
  8. Pitched Solutions or presentations promoted by The CSN members are submitted to approval by The EA Project and must be included in members plan. This will result in you not being informed about future opportunities and benefits related to your membership.
  9. The EA Project reserves the right to withdraw membership or the registration of any participant of the Network who does not comply with this Code of Conduct. (The determination of the compliance of businesses who are, or are seeking to be, part of the Network with the Code is ultimately at The EA Project’s discretion.)
  10. The Code of Conduct may be changed by The EA Project at any time. It is the responsibility of each business within the EA membership or the CSN Network to ensure compliance with the latest version of the Code at all times.

1. Terms of Website Use

1.1
These terms of use (together with the documents referred to in it) tells you the terms of use on which you may make use of our website www.the-eaproject.com (our site), whether as a guest, member, part of the Circular Society Network (CSN)or a registered user. Use of our site includes accessing, browsing, or registering to use our site.

1.2
Please read these terms of use carefully before you start to use our site, as these will apply to your use of our site. We recommend that you print a copy of this for future reference.

1.3
By using our site and any other platform with profiles, servers or channels developed to serve the community, you confirm that you accept these terms of use and that you agree to comply with them. If you do not agree to these terms of use, you must not use our site or other platforms with profiles, servers or channels developed to serve the community.

2. Other applicable terms

2.1
These terms of use refer to the following additional terms, which also apply to your use of our site:

2.1.1
Our Privacy Policy, which sets out the terms on which we process any personal data we collect from you, or that you provide to us. By using our site, you consent to such processing and you warrant that all data provided by you is accurate.

2.1.2
Our Cookie Policy, which sets out information about the cookies on our site.

3. Information about us

www.the-eaproject.com is a site operated by The EA Project (“we”, “us”, “our”). We are registered in England and Wales as a private company limited and have our registered office at 100 Griffin Close, London NW10 1LP. We are not VAT-registered at the time of writing this document.

4. Changes to these terms

We may revise these terms of use at any time by amending this page. Please check this page from time to time to take notice of any changes we made, as they are binding on you.

5. Changes to our site

5.1
We may update our site from time to time, and may change the content at any time. However, please note that any of the content on our site may be out of date at any given time, and we are under no obligation to update it.

5.2
We do not guarantee that our site, or any content on it, will be free from errors or omissions.

6. Accessing our site

6.1
Our site is made available free of charge. Visitors can use our site for free. Paying members or those companies who are part of the Circular Society Network (CSN) have access to a Members Zone which gives them access to benefits and services as part of their membership or Network entitlements. Non-members can also book (and pay for) some events which are open to everyone.

6.2
We do not guarantee that our site, or any content on it, will always be available or be uninterrupted. Access to our site is permitted on a temporary basis. We may suspend, withdraw, discontinue or change all or any part of our site without notice. We will not be liable to you if for any reason our site is unavailable at any time or for any period.

6.3
You are responsible for making all arrangements necessary for you to have access to our site.

6.4
You are also responsible for ensuring that all persons who access our site through your internet connection are aware of these terms of use and other applicable terms and conditions, and that they comply with them.

7. Your account and password

7.1
If you choose, or you are provided with, a user identification code, password or any other piece of information as part of our security procedures, you must treat such information as confidential. You must not disclose it to any third party.

7.2
We have the right to disable any user identification code or password, whether chosen by you or allocated by us, at any time, if in our reasonable opinion you have failed to comply with any of the provisions of these terms of use.

7.3
If you know or suspect that anyone other than you knows your user identification code or password, you must promptly notify us at contact@the-eaproject.com

8. Intellectual property rights

8.1
We are the owner or the licensee of all intellectual property rights in our site, and in the material published on it.  Those works are protected by copyright laws and treaties around the world. All such rights are reserved.

8.2
You may print off one copy, and may download extracts, of any page(s) from our site for your personal use and you may draw the attention of others within your organisation to content posted on our site. 

8.3
You must not modify the paper or digital copies of any materials you have printed off or downloaded in any way, and you must not use any illustrations, photographs, video or audio sequences or any graphics separately from any accompanying text.

8.4
Our status (and that of any identified contributors) as the authors of content on our site must always be acknowledged.

8.5
You must not use any part of the content on our site for commercial purposes without obtaining a licence to do so from us or our licensors. To discuss this further please contact us at: The EA Project, 100 Griffin Close, London NW10 1LP, UK, or email: contact@the-eaproject.com.

8.6
If you print off, copy or download any part of our site in breach of these terms of use, your right to use our site will cease immediately and you must, at our option, return or destroy any copies of the materials you have made.

9. No reliance on information

9.1
The content on our site is provided for general information only. It is not intended to amount to legal advice on which you should rely. 

9.2
Although we make reasonable efforts to update the information on our site, we make no representations, warranties or guarantees, whether express or implied, that the content on our site is accurate, complete or up-to-date.

10. Limitation of our liability

10.1
Nothing in these terms of use excludes or limits our liability for death or personal injury arising from our negligence, or our fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited by English law.

10.2
To the extent permitted by law, we exclude all conditions, warranties, representations or other terms which may apply to our site or any content on it, whether express or implied.

10.3
We will not be liable to any user of our site for any loss or damage, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, even if foreseeable, arising under or in connection with:

10.3.1
use of, or inability to use, our site; or

10.3.2
use of or reliance on any content displayed on our site.

10.4
Please note that in particular, we will not be liable for:

10.4.1
loss of profits, sales, business, or revenue;

10.4.2
business interruption;

10.4.3
loss of anticipated savings;

10.4.4
loss of business opportunity, goodwill or reputation; or

10.4.5
any indirect or consequential loss or damage.

10.5
You agree not to use our site for commercial purposes, and we have no liability to you for any loss of profit, loss of business, business interruption, or loss of business opportunity.

10.6
We will not be liable for any loss or damage caused by a virus, distributed denial-of-service attack, or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of our site or to your downloading of any content on it, or on any website linked to it.

10.7
We assume no responsibility for the content of websites linked on our site. Such links should not be interpreted as endorsement by us of those linked websites. We will not be liable for any loss or damage that may arise from your use of them.

11. Uploading content to our site

11.1
Whenever you make use of a feature that allows you to upload content to our site, or to make contact with other users of our site, your use of our site must be only for lawful purposes and not in a manner that would damage our reputation in any way or be considered inappropriate, offensive or inflammatory.

11.2
You warrant that any such contribution or use of our site does comply with the above standards, and you will be liable to us and indemnify us for any breach of that warranty. If you are a consumer user, this means you will be responsible for any loss or damage we suffer as a result of your breach of warranty.

11.3
Any content you upload to our site will be considered non-confidential and non-proprietary. You retain all of your ownership rights in your content, but you are required to grant us a limited licence to use, store and copy that content and to distribute and make it available to third parties. 

11.4
We also have the right to disclose your identity to any third party who is claiming that any content posted or uploaded by you to our site constitutes a violation of their intellectual property rights, or of their right to privacy.

11.5
We will not be responsible, or liable to any third party, for the content or accuracy of any content posted by you or any other user of our site.

11.6
We have the right to remove any posting you make on our site if, in our opinion, your post does not comply with the content standards set out in section 11.1.

11.7
The views expressed by other users on our site do not represent our views or values.

11.8
You are solely responsible for securing and backing up your content.

12. Rights you license

When you upload or post content to our site, you grant us a perpetual, worldwide, non-exclusive, royalty-free, transferable license to use, reproduce, distribute, prepare derivative works of, display, and perform that content for our business purposes including, but not limited to, the services provided by our site and to promote our site and the services we offer.

13. Viruses

13.1
We do not guarantee that our site will be secure or free from bugs or viruses.

13.2
You are responsible for configuring your information technology, computer programmes and platform in order to access our site. You should use your own virus protection software.

13.3
You must not misuse our site by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorized access to our site, the server on which our site is stored or any server, computer or database connected to our site. You must not attack our site via a denial-of-service attack or a distributed denial-of service attack. By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our site will cease immediately.

14. Linking to our site

14.1
You may link to our home page, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it, but you must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists.

14.2
You must not establish a link to our site in any website that is not owned by you.

14.3
Our site must not be framed on any other site, nor may you create a link to any part of our site other than the home page.

14.4
We reserve the right to withdraw linking permission without notice.

14.5
If you wish to make any use of content on our site other than that set out above, please contact contact@the-eaproject.com

15.1
Where our site contains links to other sites and resources provided by third parties, these links are provided for your information only.

15.2
We have no control over the contents of those sites or resources.

16. Applicable law

These terms of use, its subject matter and its formation (and any non-contractual disputes or claims) are governed by English law, and we both agree to the exclusive jurisdiction of the courts of England and Wales.

17. Trade marks

“The EA Project”, “Engagement, Entertainment, Purpose”, “The Sustainable Matchmaker”, “CSN” and “The Circular Society Network” are UK registered trade marks of The EA Project.

18. Contact us

To contact us, please email contact@the-eaproject.com

Thank you for visiting our site.

%d bloggers like this: